ABA Billing Services for BCBAs and ABA Practices
Stop losing time to denied claims, expired authorizations, aging A/R, and payer follow-up. Cube helps ABA practices manage claims, authorizations, denials, credentialing, payment posting, and A/R with a dedicated billing team.
98.9%
Clean claim rate
18 Days
A/R benchmark
<3%
Denial rate
25+
EHR platforms
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Your ABA Billing Should Not Depend on Chasing Claims Every Week
When authorizations, provider enrollment, claim submission, denials, and A/R live in separate workflows, small issues become expensive quickly.
Denied Claims
Repeated denials often point to a deeper issue with payer rules, authorization, modifiers, or provider setup.
Aging A/R
Unpaid claims need clear ownership, documented follow-up, and escalation before filing deadlines become the next problem.
Expired Authorizations
Approved dates, codes, and units need active tracking so treatment does not quietly move outside the authorization.
ABA Billing Services We Handle
One revenue-cycle team for the work that happens before, during, and after claim submission.
1
Eligibility Verification
Verify active coverage and benefit information before billing issues reach the claim.
2
Prior Authorization
Track approval dates, CPT codes, available units, renewal needs, and payer follow-up.
3
Claim Submission
Review claim details, provider information, units, authorization data, and payer requirements before submission.
4
Denial Management
Review the payer response, identify the actual cause, and work the claim toward resolution.
5
A/R Follow-Up
Work aging balances based on payer status, age, value, filing deadlines, and documented next action.
6
Payment Posting
Post and reconcile payments, adjustments, and denials against remittance information.
7
Credentialing
Support payer enrollment, CAQH maintenance, recredentialing, and provider onboarding workflows.
8
Reporting
Keep claim status, denial trends, A/R aging, payment activity, and follow-up progress visible.
We Check ABA Claims Before They Reach the Payer
A claim can look correct and still fail because one detail does not match. Our workflow is designed to catch common issues earlier.
Authorization Alignment
Does the service fall within the approved authorization period and available units?
Provider Information
Is the appropriate rendering provider connected to the claim and correctly enrolled?
CPT Codes and Units
Does the billed service align with the encounter details and documented time?
Community sessions
Grocery stores, playgrounds, waiting rooms. The places that tend to be hardest.
Eligibility
Was coverage active for the relevant date of service?
Payer Rules
Are there payer-specific requirements that need to be resolved before submission?
Switch Billing Companies Without Losing Control of Your A/R
Already working with another billing company? You do not need to abandon unpaid claims and start over.
STEP 1
Review Your Current Billing
We look at payer mix, aging A/R, unresolved claims, denials, authorizations, systems, and your current workflow.
STEP 2
Define Ownership
New claims, old A/R, denials, authorizations, credentialing, and other responsibilities are clearly assigned.
STEP 3
Start Working the Revenue Cycle
Your account moves into ongoing claim review, follow-up, denial management, payment posting, and reporting.
End-to-End Billing Solutions
What You Get With Our ABA Billing Services
We do not offer generic medical billing with an ABA label attached. Every process, every team member, and every quality control step is built specifically for ABA therapy billing to reduce ABA denials, improve reimbursement rates, and maintain a steady revenue cycle.
Complete ABA claims management
We manage the full claim lifecycle. Creation, review, submission, follow-up, and resubmission. Every claim gets a human review before it goes to the payer. The errors that cause denials get caught here, not after you've already waited 30 days for a rejection notice.
ABA-specific code expertise
ABA billing runs on a different set of rules than general medical billing. CPT codes 97151 through 97158. Category III codes 0362T through 0374T. Modifier requirements that shift by payer and by state. Our billers work these codes daily. That is why our clean claim rate sits at 98.9%.
Denial prevention, not just denial recovery
Most billing companies wait for denials and then react. We audit claims before submission. We review codes, modifiers, documentation requirements, and payer-specific rules on every single claim. That pre-submission process is how we keep the first-pass acceptance rate above 95%.
Real-time financial visibility
Your Sparkz ABA dashboard shows exactly where your money is at any point. Claims in process. Payments posted. AR aging. Denial trends. Revenue movement. Updated weekly. No waiting for a monthly report. No calling your account manager to ask for numbers you should already have.
Payer regulation tracking
Medicaid rules for ABA vary by state. MCO contracts add another layer. Commercial payer requirements change quarterly. We track all of it so your claims stay compliant without your staff having to monitor every update.
Scalable billing for growing practices
Whether you run one location or five, the billing system stays the same. Same processes. Same team. Same reporting. Adding a new location or a new clinician does not mean rebuilding your billing workflow from scratch.
Keep the EHR Your Team Already Uses
Changing billing companies should not automatically mean changing your clinical system.
Cube works with 25+ EHR and practice management platforms used by therapy providers. During onboarding, we review how your current system handles claims, documentation, payments, scheduling, and reporting so the billing workflow can fit around the tools your practice already uses.
Know What Is Paid. Know What Is Stuck.
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A/R aging
-
Outstanding balances
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Claim status
-
Denial trends
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Authorization activity
-
Payment activity
-
Follow-up progress
Your dedicated account manager gives your practice a clear point of contact when something needs attention.
CLIENT RESULT
Real ABA Billing Results
One multi-location ABA provider came to Cube with aging receivables, inconsistent payer follow-up, and limited visibility into unpaid claims. The organization had 5 locations and more than 60 providers.
After restructuring A/R follow-up and claim management, the practice reported stronger collection performance and a smaller aging backlog.
Results reflect one client engagement and are not a guarantee of results for every ABA practice.
62 → 34
Days in A/R
-68%
90+ Day A/R
+34%
Monthly collections
Why ABA Practices Choose Cube
Your billing company should know what to do when a claim does not fit the normal path.
25+
1
ABA Revenue-Cycle Focus
Claims sit unpaid for 45, 60, 90 days with no explanation
125+
2
Dedicated Account Management
A clear point of contact who knows your practice, payer mix, and open priorities.
25,000+
3
Structured A/R Follow-Up
Outstanding claims are worked with documented next actions instead of sitting in a queue.
98%
4
Visible Reporting
Track what is paid, what is stuck, and where follow-up is happening.
The recovery process, step by step
1
Aging audit
We pull your full A/R report and flag every claim past 30 days
2
Segmentation
Claims get sorted into 30 to 45, 46 to 60, and 60 plus day buckets.
3
Ownership assignment
Every aged claim gets one person responsible for it, not a shared inbox.
4
EOB reconciliation
We match payer benefits against what was billed to find the real denial reason.
5
Formal appeals
Clinical appeals go out before payer deadlines close, with docs attached
6
Weekly reporting
You see exactly which claims moved, which got appealed, and which got paid.
🏥 ABA-Only Specialists
What You Get With Our ABA Therapy Billing Services
We do not offer generic medical billing with an ABA label. Every process, team member, and quality control step is built specifically for ABA therapy billing to reduce ABA denials, improve reimbursement rates, and maintain a steady revenue cycle.
Complete ABA Claims Management
We manage the full claim lifecycle, from creation to resubmission, to achieve reduced denied and rejected claims.
ABA-Specific Code Expertise
Our highly experienced ABA insurance billing specialists work daily with CPT codes 97151–97158 and Category III codes 0362T–0374T.
Denial Prevention
We focus on preventing denials before they happen, using audits to support a 95% first-submission pass rate.
Real-Time Financial Visibility
Clear dashboard visibility into your ABA billing service claims, payments, and aging for faster AR turnaround.
Stay Informed with Regulations
We help practices stay informed with regulations, keeping billing aligned with payer rules, coding requirements, and documentation standards.
Scalable ABA Billing Solutions
We support growing practices with flexible systems and workflows backed by experience across 150+ specialties.
What ABA Practice Owners Say About Our Billing Services
Real feedback from ABA providers who transitioned to our platform.
★★★★★
Our AR was a slow bleed we'd stopped noticing. Claims sat for weeks, follow-up was whoever had a spare minute, and month to month I never knew what was actually coming in. Cube rebuilt the whole follow-up process and pulled our Days in AR down by 45%. Collections are up 34% and, more importantly, predictable. I can make payroll decisions without holding my breath.
James
Founder from WA
★★★★★
We wanted to expand into new states and our billing couldn't handle the one state we were already in. Denials were piling up, authorizations were slipping, and every payer had different rules nobody was tracking. Cube got our denial rate under 5% and our AR down to 21 days. That's the only reason the expansion actually happened instead of staying a plan on a whiteboard.
Melissa
CEO from NJ
★★★★★
We're a small practice that grew faster than our billing could keep up with. Great clinicians, engaged families, and a pile of unpaid claims aging in the background. Within a few months Cube had our collections up 28% and cut our AR days nearly in half. The money was always there. We just weren't collecting it.
April
Founder & CEO from CA
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